June 13, 2020, Oceanside Civic Center, 300 N. Coast Hwy, Oceanside, CA. 92058

EXHIBITOR/VENDOR APPLICATION

 Required: Description of items being sold or given away and/or information being distributed. Please check contract for vendor regulations. This is an all-ages family friendly event. Items that are appropriate only for people over age 18, alcohol, and/or drug paraphernalia are not allowed. 

Early-Bird Discounts: Application must be 100% complete and must be submitted with payment to benefit from the early bird discounts. NO APPLICATIONS ACCEPTED AFTER MAY 23RD, 2020.

Email Address: vendor@pridebythebeach.org 

Postal Address: Pride by the Beach, 3220 Mission Ave., Suite 2, Oceanside, CA 92058 

 

YOU CAN PAY BY CHECK:

YOU CAN PAY ONLINE:

Pay by MasterCard, Visa, or American Express. 

Fill out the Vendor Application in its entirety and do not leave any question unanswered

You will receive a payment confirmation from PayPal, be sure to keep this record for your files and future reference.

EXHIBITOR/VENDOR CONTRACT

Thank you for applying to be a part of North County Pride by the Beach 2020. Applicant understands that The North County Lesbian Gay Bisexual Transgender Questioning (LGBTQ) Resource Center and Pride by the Beach have legal possession and control of the Oceanside Civic Center, located at Pier View Way and Ditmar, in Oceanside, CA on June 13, 2020 pursuant to agreements with the City of Oceanside. 

Applicant further understands that the use granted by The North County LGBTQ Resource Center and Pride by the Beach hereunder is a LICENSE TO OCCUPY only, and is not coupled with an interest in the property, that the North County LGBTQ Resource Center and Pride by the Beach retain the right to terminate this LICENSE TO OCCUPY at any time during the term of applicant’s use if, in the North County LGBTQ Resource Center or Pride by the Beach’s sole determination: 1) Applicant creates a nuisance for Pride by the Beach, its other licenses, or its guests; 2) Applicant is found to have changed and/or added to the use described in the application; 3) Applicant is found to have falsified any of the statements contained in this application; 4) Applicant’s use of premises in any other way interferes with the orderly and successful conduct of the event space or violates any government laws or ordinances. 

The North County LGBTQ Resource Center and Pride by the Beach reserve the right to place Vendors on the venue according to a master plan. Any requests for placement will be on a first come, first serve basis and NOT guaranteed. Read the terms & conditions lined out below and initial each line, indicating that you have read, understand, and agree to each. 

TERMS & CONDITIONS 

1. MISSION: Applicant understands that the mission of the North County LGBTQ Resource Center and Pride by the Beach is to foster and empower the North County LGBTQ community by providing a safe space, advancing awareness, and visibility and sustaining equality and inclusiveness, and agrees to do nothing to defeat this purpose during the term of this LICENSE TO OCCUPY.

2. PHOTOGRAPHIC RIGHTS: Any reproduction, broadcast, or commercial use of any portion of the event, in any form without explicit written consent of the North County LGBTQ Resource Center or Pride by the Beach is strictly prohibited. The North County LGBTQ Resource Center and Pride by the Beach may, at its discretion, film, photocopy, or tape any and all portions of the event for commercial use. 

3. PRIDE LOGO/MARKS: The use of any items containing any part of the event title and date, or the words Pride by the Beach is strictly prohibited (unless a Licensing Agreement has been approved, signed and additional fee has been paid).

4. INDEPENDENT CONTRACTING: It is understood that the Vendor is an independent contractor, not an employee of the North County LGBTQ Resource Center or Pride by the Beach. Nothing herein shall be construed to make a partnership, agency, or joint venture between the Vendor and the North County LGBTQ Resource Center or Pride by the Beach. 

5. RENTED SPACE: All business or other activity must be conducted within the rented space only! 

6. ADULT-ORIENTED MATERIALS: Due to the “family” nature of the event, all adult-oriented materials such as videos, adult toys, pictures with nudity, porn sites, etc. must be displayed away from street view. Please notify the North County LGBTQ Resource Center or Pride by the Beach if such materials are to be part of your booth. 

7. SOUND SYSTEMS: Sounds system use is a privilege. Sound systems are not to be heard more than 20 feet from the source. 

8. BALLOONS AND INFLATABLES: All balloons and inflatables are prohibited, unless a written agreement is signed prior to the day of event. 

9. NUDITY: The North County LGBTQ Resource Center and Pride by the Beach reserve the right to limit public display of any form of nudity. 

10. ALCOHOL: Alcohol beverage sales are strictly prohibited. Sale or giving away of alcoholic beverages is strictly prohibited. Consumption of alcoholic beverages by vendors at their booth is grounds for immediate expulsion and/or exclusion from future events. 

11. BEVERAGE SALES: Food truck vendors reserve the right to sell spring water, energy drinks, and carbonated beverages (soda and water). If you wish to be classified as a Food Truck Vendor, please contact the North County LGBTQ Resource Center and/or Pride by the Beach to discuss the terms, and submit the appropriate agreement. 

12. TRASH: Vendors MUST NOT dispose of Vendor-generated trash in the receptacles that are placed on the venue for the attendees. Vendors must provide trash receptacles for waste generated by their booth. Oil may not be disposed of on the event site. Trash dumpsters will be present on the event site. Vendors are responsible to dispose of the trash generated by their booth. Your space should be left as clean as it was when you arrived. 

13. INDEMNIFICATION: Vendor covenants that it will protect, hold harmless and indemnify the North County LGBTQ Resource Center, Pride by the Beach, City of Oceanside, County of San Diego, and its sponsors, officers, agents and employees from any and all claims of liability for losses, injury and damages of any type arising out of or resulting in connection with the Vendor’s work, activities or participation in the Pride by the Beach event. 

a. The North County LGBTQ Resource Center, Pride by the Beach, City of Oceanside, County of San Diego, and Sponsors are not liable for lost, damaged or stolen vendor property. 

b. In the event of litigation, costs and attorney fees go to the prevailing party. 

14. WORKERS COMPENSATION: Vendor is responsible for workers compensation coverage for your staff. The North County LGBTQ Resource Center and Pride by the Beach do not carry Workers Compensation Insurance for your crew. 

15. INSURANCE: All vendors take responsibility for any damage, loss of property, or injury incurred by or to the vendor and/or vendor’s employees for the duration of this event including setup and dismantling of booth. North County LGBTQ Resource Center and Pride by the Beach will not be held responsible or liable and it is understood that the vendor should carry general liability insurance for the duration of the event, including setup and dismantle time. 

16. SELLER’S PERMIT: You must have a Seller’s permit if you are engaged in business in California and intend to sell items that would ordinarily be subject to sales tax if sold at retail. If you should have a seller’s permit and do not have one, please contact the appropriate authorities. 

17. SECURITY: The North County LGBTQ Resource Center and Pride by the Beach provide limited security from a private third party security company for the day of the event for the hours of event only. 

18. ELECTRICITY: Electricity is NOT provided. Vendor must provide their own generator. 

19. REFUND/CANCELLATION POLICY: All fees are final and NON-REFUNDABLE. In the event of a catastrophic event, i.e. earthquake, tsunami, etc., refunds will be provided at earliest possible time. 

20. PROMISE OF PROFIT: The North County LGBTQ Resource Center and Pride by the Beach is planning for what we hope will be a successful event. We hope that it will be fun and profitable for the Vendors, however, we cannot and do not guarantee your sales or profit. 

21. NON-DISCRIMINATION: The North County LGBTQ Resource Center and Pride by the Beach are proud to do business with entities that do not discriminate on the basis of sexual orientation, gender identity, HIV status, sex, race, color, religious creed, marital status, ancestry, national origin, medical condition, pregnancy, disability, or age. 

22. FINAL AGREEMENT: This agreement is the final writing and supersedes any prior negotiations. 

Exhibitor/Vendor Booth Selection

Below is a listing of booth dimensions and pricing, please select your vendor category along with how many booths you want to reserve.  Booth space is limited and booths are not confirmed until all portions of this application are complete and payment is received.

Exhibitor/Vendor Booth Pricing:

  • Corporate/Non-Retail 10x10 Booth:

    • $250 - Jan 1st - Mar 14th​

    • $325 - Mar 15th - May 23rd

  • Retail (For-Profit and Non-Profit) 10x10 Booth:

    • $200 - Jan 1st - Mar 14th​

    • $275 - Mar 15th - May 23rd

  • Nonprofit (Political Exhibitor) 10x10 Booth:

    • $175 - Jan 1st - Mar 14th​

    • $250 - Mar 15th - May 23rd

  • Nonprofit (Organization/No Retail) 10x10 Booth:

    • $125 - Jan 1st - Mar 14th​

    • $175 - Mar 15th - May 23rd

  • Food Vendor 10x10 Booth:

    • $200 per booth​

**All Food Vendor Booths Are - SOLD OUT**

Acknowledgement Of Terms

Any Exhibitor/Vendor who fails to comply with ANY of the provisions outlined herein shall be subject to the forfeiture of their fees and any resultant damage in any amount in excess of said fees. Any violation of the rules and regulations outlined herein will be grounds for revoking this LICENSE TO OCCUPY and the North County LGBTQ Resource Center and Pride by the Beach reserve the right to retain said fees. 

I hereby warrant and confirm that the information provided on this application is, to the best of my knowledge, true and correct, and further certify that I have read all of the information provided in this application and agree to comply with the Terms and Conditions provided. It is agreed and understood that the completion of the application shall not be binding either to the proposed Vendor or to the North County LGBTQ Resource Center and Pride by the Beach, until accepted in writing by a North County LGBTQ Resource Center or Pride by the Beach representative. 

Pride by the Beach, an event of the North County LGBTQ Resource Center Tax Exempt #: 39-2069596 * Web site: https://www.pridebythebeach.org 

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PRIDE by the Beach is a program of the North County LGBTQ Resource Center

 Lisa Nava, PRIDE Director, 760.573.8241,  lisa@pridebythebeach.org3220 Mission Ave. Suite #2, Oceanside, CA 92058

© Copyright 2020 North County LGBTQ Resource Center and PRIDE by the Beach.  All Rights Reserved.  

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